Title: Facility, AV/TECH  & Meeting Coordinator

Reports to: Executive Director

Job Goal: To assist Executive Director, Staff and SCA Board Members with the AV/Tech needs of our facility guests as well as to assure all meetings are set and clients are satisfied; to assist with maintenance of building and supervise set up personnel, to ensure that all buildings and grounds provide a safe, clean and attractive environment for all users.  Meet with clients regularly. 

Responsibilities by Function

Events

• Monitor all linen inventory and place orders according to need.  Keep linen secure
• Manage building facility users will have their event with all their requested items from their invoice
  • Meet with Facility Users
  • Requested set up will be completed on time
  • Requests for accessories (such as microphones and podium) and linens will be set out and working for their event
  • Open the building to the users, set rooms
  • Ensure timely placement of necessary event signage in a timely manner
  • Demonstrates to users how to use the sound system
  • Works with the Executive Director when signs must be newly ordered or updated
  • Maintains the order/cleanliness of the grounds after an outside event such that ropes, signage, rented equipments, and debris are properly handled.
  • Develop a liquor inventory process, monitor use and supervise volunteer bartenders.  Determine order levels and order/receive liquor under direction of Executive Director

(Building/Grounds/Parking Lot (both sides)

• Handles the maintaining, repairing, and daily physical operation of The Community House
• Supervises, schedules all contractors under the direction of Executive Director
• Ensures that all building maintenance, repair and housekeeping activities are identified, scheduled and completed.
• Develop a system for cleaning, repair and maintenance of facilities.
• Develop back-up or alternative systems for common problems such as power shortage.
• Ensure the safety of the building or establishment from fire, flood and other hazards.
• Initiate an active campaign on safety measures in the building that includes fire safety, electrical, plumbing and or air conditioning monitoring.
• Educate the workers of the establishment on the proper use and care of its equipment and other facilities.
• Recommends alterations or renovations to existing buildings
• Assists fire safety, electrical, plumbing, and or air conditioning monitoring that are required
• Schedules and supervises any grounds/landscaping needs with approval of Executive Director
• Ensures that services such as waste removal, pest control, cleaning are provided and completed when needed
• Ensures that stored chemical products/supplies are sealed, clearly labeled, and in the appropriate storage area
• Responds to building and grounds emergencies as necessary
• Recommends and implements building assignments and schedules for all the maintenance staff
• Maintains an appropriate inventory of cleaning, maintenance, repair and related supplies.
• Perform other duties  as directed by Executive Director

Financial

• Works with Executive Director regarding necessary purchases, storage, distribution and reordering when necessary
• Provides input regarding capital planning projects for the buildings and grounds
• Handles reception duties of greeting guests, answering the phone, following up on requests.
• Performs duties, tasks, and responsibilities as assigned by Executive Director